AI Transparency

AI appears in two places on the FleetFixer platforms. Both are powered by Google Gemini, which we reach through a secure server-side proxy. The model is never called from your browser, and your AI requests are routed through our own Cloud Functions so that we control what is sent.

These features are assistive tools. They summarise information and suggest options to help you work faster. They are not decision-makers.

• It summarises data you already hold and surfaces patterns you might otherwise miss.
• It suggests training focus, technique points, or maintenance to consider.
• A person reads the output and decides what, if anything, to act on.

• It does not select squads, set race eligibility, or sign off a safety check on its own.
• It does not replace a coach, a technical officer, or your own judgement.

When you use an AI feature, we send Google Gemini the data the feature needs to do its job: the relevant training or maintenance records, and any image you choose to include. We do not send unrelated personal data, and we do not send anything when no AI feature is in use.

Google acts as our processor for this. The transfer is governed by Standard Contractual Clauses, and we ask Google not to use your data to train its models. You can read more about how we handle data, and the safeguards we apply to international transfers, in our privacy policy.

A coach always reviews AI output before it is used. No AI output on its own sets race eligibility, decides squad selection, or reaches a safety verdict. Those calls stay with a qualified person.

This reflects your right not to be subject to a solely automated decision that produces a legal or similarly significant effect, under Article 22 of the UK GDPR and the Data (Use and Access) Act 2025. Because a person reviews and decides, our AI features are not solely automated decision-making.

We do not use AI for emotion recognition, and we do not try to infer a person's mood or psychological state. Using AI to infer emotions in education and training settings is prohibited under the EU AI Act, and it is not something we build.

• No emotion recognition from faces, voice, or behaviour.
• No inference of mood, stress, or psychological state.
• No profiling that scores or ranks athletes by inferred feelings.

Many of the people on the Learn and Race platforms are minors. Before a minor's data is used in any AI feature, we rely on recorded parental consent. You can opt out of AI features for a child at any time, and the child can still use the rest of the platform.

For the AI features described here, FleetFixer Ltd is a deployer of an AI system. We aim to meet the transparency duties in Article 50 of the EU AI Act:

• We tell you when you are interacting with AI rather than a person.
• We label content that has been generated by AI.

Any fault-recognition model we may advertise (for example, recognising a fault from a photo of a boat) is not yet live. Before we launch it, we will meet the provider duties that apply to it, and we will update this statement to describe how it works.

If you have a question about how an AI feature reached a suggestion, or you want a human to review something, ask us. A coach or operator can always explain and override an AI suggestion.